How to Successfully Implement Business Intelligence Software in Your Business

An artists impression of artificial intelligence and robotics - image courtesy of DFC

Business intelligence tools exist to automate the gathering and analysis of data for businesses. These tools are often bundled with data visualisation tools that make all the information gathered as accessible and useful as possible.

In order to get the most out of your business intelligence software, you will need to choose the right software package for your business’s needs. Here’s how.

Prioritise Your Goals

Business intelligence software is a tool, and like any tool, it is only going to be as useful as you can make it. If you want your business intelligence software to be as effective as possible in helping your business achieve its goals, you need to know what your goals are. If you only have ill-defined or poorly-prioritised goals, you are going to struggle to use your business intelligence software to achieve them.

You also need to define exactly what it is that you want to get out of your business intelligence software. Try to define exactly what data you are going to go looking for and why it is so important to your operations. Without answering these questions, you won’t be able to use your business intelligence software to its full potential. Clearly-defined goals should have very clear conditions for assessing their success or failure – you need to know whether you have been successful or not.

Prioritise Your Data

Business intelligence software exists to gather and retrieve the data that you need for your business. With the right data in your hands, you can gain insights not only about your business, but about the market that you operate in more broadly. However, in order to gain these insights, you are going to need to hone in on the right data. This is a more difficult proposition than it might seem initially; simply gathering as much data as you can isn’t going to work  – the more junk data you have in your data set, the less efficient your analytics are going to be.

Before you begin gathering data, clearly define which are your most important pieces of data – the bits that you absolutely must have, and which are optional. Your optional data includes any data that would be useful for you to have or which can augment your understanding of other data that you collect but which you could still achieve your goals without.

Make Sure Your Data is Clean

Any bad data, or an abundance of junk data, is going to cause a number of issues for you. The most serious issue it’s going to cause is ‘poisoning’ your good data, potentially making it useless or much less useful. The conclusions that you draw from your data will be affected by its overall quality – lower quality data means inherently less reliable and less useful conclusions.

The end result of this can be so much worse than just less reliable data. Gathering and analysing data can be expensive, even if you have business intelligence software to help you out. Like we said earlier, this software is just a tool, and in order to truly benefit from it, you need to know what data you are looking for and how to go about getting it.

If you aren’t entirely certain about what data you need and how to get it, consider consulting with a data expert before you invest in business intelligence software or in an intelligence campaign. Assuming that data collection is easy and that more data is automatically better isn’t just wrong, it could potentially destroy your entire project.

Research the Right Software for Your Circumstances

Choosing the right business intelligence software is essential for getting the most out of it. There is a plethora of options out there now, and the best one for you will depend on a whole host of different factors. Some of these software packages are reasonably intuitive and simple to use, meaning that just about anyone can take advantage of them.

However, other more advanced options are best left to those who are already familiar with using business intelligence software to achieve specific goals. Running a successful and worthwhile BI campaign is difficult enough for those with a good working knowledge of data – anyone who is completely new to it is going to need all the help they need.

With the right business intelligence software on your side, you will be able to assess the current state of your business and your target market in more detail and with more accuracy than ever before. Make sure that you take the time necessary to choose the right software package.